How to Create an Awesome Holiday Gift With the 2013 Mini Calendars, Part 2: Printing & Packaging Your Calendar

POSTED ON October 25, 2012 IN 2013 Mini Calendars

Woohoo, welcome back to Part 2 of the 2013 How To Create An Awesome Holiday Gift with the Nettio Designs’ 2013 Mini Calendars Templates tutorial. In Part 1, I wrote about how to design & customize your mini calendars and in Part 2, I’m going to walk you through printing your mini calendars and customizing and creating your hybrid gift packaging.

This tutorial assumes your calendars are designed and ready to be printed so if you haven’t done that yet, start with Part 1.

Step 4: Customize Your Hybrid Gift Packaging in Photoshop

Once you have the design of your mini calendars completed, the next step is to customize the hybrid calendar gift packaging to match your calendar. The finished hybrid packaging creates a pocket that look like this:

With thumbnails of the calendar designs on the back:

To customize your hybrid packaging, first open up both the front pocket and back pocket templates in your graphics program of choice. I’m using Photoshop CS3:

When open, they’ll look like this:

These two files represent the front and back templates we’re going to use to design a custom paper pocket for holding our 5×7 Mini Calendars. Let’s start with the Front Pocket file on the right.

The Front Pocket file includes a layered digital template for customizing your pocket as well as optional crop and fold marks to help you assemble your pocket after you print.

The first thing you are going to do is customize the paper accent strip and calendar accent tag. To do this you can add either a color Fill layer, Color Overlay layer style or clip a digital scrapbooking paper directly to those layers. If you need step-by-step directions on how to do any of these method, see Part 1 of this tutorial here.

Here is what mine looks like with a green Color Overlay layer style added to the paper accent strip:

The next step is to customize the background of the front cover of the pocket. In my case I would like to leave my pocket the same shade of white as the card stock I plan to print on, so I am going to hide the front cover background layer like so:

This is where the crop marks come in handy so I’ll know once I print where I need to trim to get the correct pocket size.

Now that we have the front cover of our pocket customized, now we’re going to customize the back pocket template.

The back pocket template looks like this and includes space for thumbnail images of each calendar as well as customizable optional gift tag and directions for assembling your pocket.

Let’s start by adding our calendar thumbnails to the back template.

First open one of your completed calendar templates in Photoshop and select all of the layers except the calendar and the calendar background layer. Click Cmd/Ctrl+E to Merge Layers. Your layer palette should now look like this:

Next we’re going to drag the merged layers onto our calendar background. You may want to rename the layer so you know which month is which:

Now we’re going to resize the layer we just merged to be the same size as the month thumbnail. Drag the top left corner of the merged layer just over the top left corner of the January thumbnail. Hit Cmd/Ctrl+T to bring up your Tranform Tool and resize your layer down until it matches the size of the thumbnail. It should be about 1.5″ wide by 1.2″ inches tall, or scaled down by about 30%.

Hit enter to save your transformation. If there’s any unwanted white or pattern showing, clip your image to the template thumbnail or hide the calendar thumbnail layer in your layers palette. Continue the process for each of your calendar thumbnails until your background is complete.

(Note: If you want to create a title page for your calendar using the title page template, these thumbnails are the same size so just copy and paste.)

The final step is to customize the background of your back pocket. Since I want my pocket to be white like the card stock, I’m going to hide my background layer so it looks like this.

Now that we’ve customized the back and front the pocket it’s time to print.

Step 5: Print Out Your 5×7 Mini Calendars

The printing for the hybrid pocket files are straightforward since they are already on 8.5×11 sheets of paper. I highly recommend printing on a heavier weight paper like card stock to give your calendars and pocket some extra stability. I’m using Wausau Bright White Premium Cardstock which I bought at Target but Epson Premium Presentation Paper Matte is a great option as well.

To print the 5×7 Mini Calendars you have two options:

1) You can either have them printed at 5×7 by a photo printer

2) You can print at home on 8.5×11 card stock, two calendars per page.

I’m going to show you how to quickly set up your calendars for printing at home.

First create a new 11 x 8.5 inch document in Photoshop:

Next turn on your Grid (View>Show>Grid or Cmd/Ctrl+’) and Guides and draw out guide marks at the 1 inch and 8 inch vertical marks and the .25 inch and 5.75 inch grid marks. If the background of your calendar is a different color than your card stock you can likely skip this step but since my calendars are white, I find it helpful to line up the calendars on exact marks so I know where to trim them later.

Now we’re going to flatten each calendar and drag it onto the grid we just made. If you want to make things really easy, make sure your Snap To Grid & Snap To Guides settings are on by going to View>Snap To and selecting both Grid and Guides. This will automatically make our calendars line up where want them. Place your calendars like so:

Once we turn off the guides and grid you can see why knowing where we need to trim will be helpful later:

Once you have all your calendars added to your print sheet, it’s time to print.

Since every printer is different, I’m not going to give detailed instructions for printing but a few tips:

Set your paper landscape mode
Make sure your printer is not scaling your image up or down as you want to maintain that 5×7 inch size. If you have a borderless printer and you choose borderless printing, it will scale up your image a little bit so keep that in mind.
Make sure to print all 12 of your calendars, your title page if you make one and your front and back templates for the hybrid packaging. It should take about 9 sheets of paper.

Step 6: Trim Your Mini Calendars to 5×7 inches

Once you have your pages printed, it’s time to trim them to the finished 5×7-inch size.

Start by trimming off the top and left & right sides of the calendars:

To trim off the bottom of the calendar, line up the top edge at 7 inches so you’ll know where to trim along the bottom:

To trim the two calendars apart in the middle, line the left edge up at 5 inches and trim, then trim off the left edge of the second calendar:

Once your mini calendars are trimmed to 5×7 inches, they’ll look like this:

Here’s a little peek at what all 12 of my mini calendars looked like once printed and trimmed:

Aren’t they fun? I just love these little guys…

Step 7: Trim & Assemble Your Hybrid Gift Packaging

Once you have your mini calendars printed and trimmed, it’s time to trim and assemble the hybrid gift pocket to put them in.

As a little reminder, this is what the finished pocket is going to look like:

To make your pocket, you’re going to trim and fold following the crop & fold marks included in the pocket files. This is what they look like once printed:

The first step is to trim and fold the front panel for the pocket following the crop marks:

Line up the crop marks on your paper trimmer like so:

But don’t cut all the way across the paper, you just want to cut to the next crop mark like so:

If you trim all the way across the paper, you’ll trim off the crop mark as well which will make it a little tricker to get your pocket to the correct size, especially if you’re trimming out a white pocket like I am.

Keep trimming all the way around until it looks like this:

Then pop out the front panel of your pocket:

Next trim out the back panel of the pocket following the crop marks. I included assembly directions and a customizable gift tag on this sheet so you’ll want to trim those off first, then trim all the edges:

Once your back panel is trimmed, it should be a square like this:

Next you need to trim off the angled corners. This will help your pocket go together more smooth and not get bunchy in the corners. You can use scissors and trim the corners off following the line (it doesn’t have to be perfect) or you can use a paper trimmer like I did:

Once you have both your front and back panels trimmed, they should look like this:

Next we’re going to assemble the pocket!

Start by folding the front panel along the gray fold line. You want to fold just above the dotted line so that none of the line shows on the front of the pocket.

I found the easiest way to get a crisp line was to use a metal ruler along the edge of my desk like this. Just line it up and fold:

Do the same for the edges of the back panel of the pocket:

If you need to get the line a little crisper, a ruler works great:

Once your edges are all folded, this is what the pocket pieces look like:

Now we’re going to glue the front and back panels of the pocket together to create our pocket.

Start by laying the back panel design side down with the arrows pointing away from you towards the top of the pocket. Line up the folded edge of the front panel design-side down along the bottom of the back panel and add a bit of glue or tape runner to the folded edge of the front panel like so:

Next, gently fold back the edges of the back panel to give yourself a little more room to work:

Line up the bottom edges of the two panels and fold the glued edge onto the inside of the back panel to create the bottom of the pocket. Press firmly to make sure it’s glued down nice and tight:

Now add glue or tape runner along the folded edges of the back pocket:

Fold up the front of the pocket and glue it down to the folded edges, being careful to keep the edges of the pocket nice and lined up. It’s a little tricky so slow & steady is the way to go:

Now you have a pocket!

The last step is optional but if you want to add a little design detail to your pocket and make it easier for someone to pull the calendars out, use a circular paper punch to cut a half circle out of the top of the pocket. I used one that was 1 1/4″ wide:

You’ve now finished your mini calendars and hybrid gift packaging! I added a little paper clip by Tim Holtz to my calendars to keep them all together:

Just slide your calendars into the pocket…

And your mini calendar gift is all ready to go!

Well that concludes this two-part super-sized tutorial on how you can use my 2013 Mini Calendar templates to create your own awesome holiday gift. As always, if you have any questions, let me know in the comments section!

And of course, if you’d like to create your own awesome holiday gift using this tutorial, you can find my 2013 5×7 Geometric and Photo Love Mini Calendar Templates at Sweet Shoppe Designs.

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How to Create an Awesome Holiday Gift With the 2013 Mini Calendars, Part 1: Customize Your Calendar

POSTED ON October 18, 2012 IN 2013 Mini Calendars, Memory Keeping

This past weekend over at Sweet Shoppe Designs I released my take on 2013 calendars, my 2013 5×7-inch Photo Love & Geometric Mini Calendars Digital Templates.

These sweet little bits of awesomeness are perfect for making quick, easy and inexpensive holiday gifts but in case you’re a little intimidated by the idea of making your own hybrid Christmas gifts, I’ve put together a little tutorial to show you just how easy it is to customize and print these mini calendars for all you loved ones.

In this post I’m going to walk you through designing/customizing your mini calendars and in tomorrow’s post, I’ll go over how to print your mini calendars and customize the hybrid gift pocket, as well as offer some inexpensive ideas for displaying these calendars all year long.

Ready? Let’s get to it!

First up, in case you didn’t check out my new releases this past weekend, here’s a peek at what the 2013 5×7 Photo Love Mini Calendars look like…

And here’s what the 2013 5×7 Geometric Mini Calendars look like…

Both sets of 5×7 Mini Calendars are available at Sweet Shoppe Designs and include these key items:

5×7-inch layered digital templates for customizing the background of your calendar
2013 calendars in both US (Sun to Sat) & European (Mon-Sun) versions
Customizable hybrid gift packaging and gift tag
Photo placing clusters (Geometric Mini Cal only)

My goal with these calendars was to create designs that are not only clean, classic and modern but also versatile enough that they can be dressed up or down to fit your personal design style.

The basic process for putting together these calendars is simple and outside of the optional photo clusters included in the Geometric Mini Calendars, the process is the same for both calendar sets.

You start with a layered background which you can customize by recoloring or clipping photos & digital papers to the layers, add in your calendar month of choice, embellish as desired using digital elements and then flatten and print for a finished mini calendar.

Let’s start with step 1. For my example, I’m going to be using the Geometric Mini Calendars but the steps are the same for the Photo Love Mini Calendar as well.

Step 1: Customizing Your 5×7 Mini Calendar Background

The first thing we’re going to do is customize the background of our mini calendar. This includes adding photos if you’re using the Photo Love Mini Calendar and color or paper if you’re using the Geometric Mini Calendar.

To start, open one of the layered background template files in your graphics program of choice. I’ll be using Photoshop CS3 for my example so if you’re using Photoshop Elements or another program, the steps may be a little different.

When you open the background file layer, it should look like this:

If you’ve used a layered digital scrapbooking template before, it should look familiar to you, just perhaps a little smaller, hehe. But if you’ve never used a template before, no worries! It’s really easy.

On the left of the image is the file we just opened and on the right is your Layer Palette. These shape layers represent the bits & pieces that make up your calendar. Think of them as a digital version of layered pieces of paper – they show you which layers of paper would be placed above and below each other.

In order to customize or move these shape layers, we first have to select the layer in the Layer Palette that corresponds to the the layer in the calendar. The way I like to do this is by using the Auto-Select feature of the Move Tool.

In Photoshop, with your Move Tool selected (it’s the big black pointy arrow at the top of the Tool Palette or use shortcut key V to select it), go to your toolbar at the top of the screen and set the checkbox and drop down to Auto-Select Layer, like below:

This way to select any layer, all you have to do is click on the shape you want in the calendar file and Photoshop will automatically highlight the right layer in the Layer Palette. So easy!

Now to customize the Geometric Mini Calendar you have two options:

1) You can add color to any shape layer using a Fill or Color Overlay for a clean and graphic look

2) You can clip a digital scrapbooking paper to the shape layer to get a more textured, paper scrapbooking look.

It’s really up to you depending on the look you want, but I’ll go ahead and you show how to do both. If you’re using the Photo Love Mini Calendar templates, you’re going to want to use option 2 since the process for clipping a digital paper is the same as clipping a photo.

Option 1: Add Color Using a Fill or Color Overlay Layer in Photoshop

How To Add Color Using a Color Fill

To add color to a shape layer using the Fill method, the first thing we need to do is select our shape layer. To do this, select the shape layer in your Layer Palette, position your cursor over the thumbnail of that layer and click. Your shape should now have marching ants around it like so:

Next, go to Menu Bar at the top of the screen and choose Edit>Fill (shortcut Shift+F5) to bring up the Fill panel. Choose Use: Color and select the color you’d like to use for that shape layer. Click Ok and Ok again.

To deselect the shape layer (aka remove the marching ants), use shortcut Cmd/Ctrl+D. Your shape should now be colored like so:

Just repeat these select+Fill steps for each of your remaining shape layers.

How To Add Color Using A Color Overlay Layer Style

As I mentioned if you’re using Photoshop CS+, you can also use a Color Overlay layer style to color your shape layers. This is my favorite way to color layers because it’s quick, easily customizable and I can quickly color other shape layers just by copying and pasting the Color Overlay layer style to those layers.

Here’s how you do it. Select the shape layer you want to color in the Layers Palette and click the Layer Style FX button at the bottom of the palette. Choose Color Overlay.

This will bring up the Color Overlay Layer Style Window like so:

Click on the little red box in the Layer Style window to bring up the color selector window and choose your color. By default it’s a crazy red but you can choose any color.

The nice thing about using Color Overlay is the color in your actual file changes as you select your color in the select color box so you can see how it flows with the rest of your design.

Once you have your color picked out click Ok and Ok again. Your shape layer should now be colored and have a little FX layer style marker next to it’s name in the Layers Palette like this:

Now comes the fun part…let’s say you want to color other layers in your design that same shade you just selected. All you have to do is copy the Layer Style to those layers.

To do this, right click on the FX next to the name of that layer in the Layer Palette and click Copy Layer Style.

Next select the layer you want to add the Color Overlay layer style to, right click on that layer in the Layers Palette and choose Paste Layer Style:

You now should see multiple layers with the Layer Style symbol next to them like so:

This is the great thing about Color Overlay, you can copy and paste the Color Overlay layer style to multiple layers at once, making it really quick and easy to color your calendars. Just keep in mind that if you add any other layer styles (like Drop Shadows) using style droplets you’ve purchased or saved, they will override your Color Overlay.

You can also copy and paste your layer styles by clicking on the “fx” symbol in the Layers Palette and dragging it to those layers but there’s no easy way for me to get a screenshot of that to show you, haha.

Continue adding Color Overlay layers to all your shape layers until your entire calendar background is colored.

Option 2: Clip Photos Or Digital Scrapbooking Papers to Your Calendar Background

Option 2 for customizing your Geometric or Photo Love calendar is to clip and photo or paper to the shape layer. For my example I’m going to talk about papers since I’m using the Geometric Mini Calendar but if you’re using the Photo Love Mini Calendar, just replace “paper” with “photo” and the steps are the same.

If you’ve ever used any digital scrapbooking template before you should already know how to do this but in case you don’t or you need a little refresher, here’s what you do.

To clip papers or photos to a digital scrapbooking template, we use what are called Clipping Masks. Basically the two digital layers are clipped together and the top layer is “clipped” to take on the shape of the bottom layer. This is the key thing to remember with clipping masks: the shape layer goes on the bottom and the paper or photo goes ABOVE that layer.

First open your desired paper in Photoshop and drag it onto your calendar background. If you hold down the Shift key as you’re dragging, it will automatically center your paper for you.

Next move the paper (or photo) layer ABOVE the shape layer in the Layers Palette like this:

Right click on the Paper Layer and select Create Clipping Mask. You can also hold down the Alt/Opt key while hovering your cursor over the line between the two layers but that’s a bit trickier for me to show.

Your clipped paper should now looked like this. In your Layers Palette you should see a little arrow pointing down to the shape layer – that’s how you know the layer has been clipped:

Continuing doing this for all your shape layers until you have the background of your calendar complete. Then move on to Step 2: Customizing & Adding Your 2013 Calendar.

Step 2: Customizing & Adding Your 2013 Calendar

Once you have your calendar background customized, the next step is to add the actual calendar to the calendar background page.

To do this, open up the 2013 calendar month of your choice in Photoshop. I designed each of the calendars as a layered Photoshop file to give you the maximum options for customizing the colors of the calendars. You can either leave the colors as is (which works great for the Photo Love calendar) or you can a Color Fill or Color Overlay using the directions above to change the color of the text layers.

Once you have your calendar customized the way you want, select the calendar layers, right-click and choose Merge Layers (shortcut key Cmd/Ctrl+E). Then drag your merged calendar over to the calendar background like so:

The last step is to center the mini calendar within the calendar area of the background layer. To do this, you can either eyeball it or you can use the grid in Photoshop as a guide. (Go to View>Show>Grid or use shortcut Cmd/Ctrl+’ to turn on your grid.)

Your calendar should be spaced about a .25″ inches from the bottom edge of the background design and about 0.375 inches from the left, right and bottom of the calendar area (see guides in image).

Now that we have our calendar background and calendar ready to go, it’s time for step 3.

STEP 3: Dressing Up Your Mini Calendar (if desired)

The final step of customizing your 2013 Geometric or Photo Love Mini Calendar is embellishment. If you want to keep your calendar modern and graphic, leave your calendar as is and move on to the next step.

But if you’re looking for some ways to give your calendar an extra digital scrapbooking pop, here are a few ideas from my Creative Team:

Rebecca used digital scrapbooking products to decorate her Geometric Mini Calendar:

Sherly adding some digital scrapbooking papers and elements to the Photo Love Mini Calendar for a custom look:

And Natalie used the Geometric Mini Calendar photo clusters to add photos to her Geometric Mini Calendar:

Like I mentioned before, both of these calendars are super customizable so feel free to get creative and show off your mad design skills to all your family and friends.

Well that brings me to the end of Part 1 of the How To Create An Awesome Holiday Gift With the 2013 Mini Calendars tutorial! Stay tuned because tomorrow I’ll show you how to print your mini calendars and customize your hybrid gift pocket, as well as offer some inexpensive ideas for displaying these mini calendars all year long.

As always if you have a comment or question, let me know in the comments section! I’m more than happy to help you out any way I can.

And of course, if you’d like to pick up your own copy of one of these mini calendars, you can find the 2013 5×7 Photo Love and Geometric Mini Calendars at Sweet Shoppe Designs.

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